Confidentiality Policy

Confidentiality Policy


Confidentiality Policy

You are reading Copenhagen 2009 World Outgames’ policy on the protection of personal information (the "Confidentiality Policy"). This policy is based on the laws of Denmark.

Your acceptance of this Confidentiality Policy

Important: by using this site, you agree to the collection and use of your personal information by Copenhagen 2009 World Outgames in accordance with the terms of this policy. Please take the time to read this document.

Copenhagen 2009 World Outgames may modify this Confidentiality Policy to adapt to any new technological or legal environment, or simply to adjust to changes made to our site. All updates to our Confidentiality Policy will be posted on this page. By continuing to use this site after we post any changes you are consenting to our use of your information as provided in the modified policy.

This Confidentiality Policy will inform you about the way the personal information you give us will be used, processed and communicated. When visiting the site, you are subject to responsibilities. We invite you to read our User Conditions. The same terminology applies to this Confidentiality Policy, to lighten the text.

Copenhagen 2009 World Outgames respects your privacy and seeks to protect your personal Information.

What is Personal Information?

Personal information identifies you as a physical person: name, postal address, telephone number, fax number, e-mail address, date of birth etc. 

There is also other identification information, which is generated by your computer and may identify your computer. We automatically collect this information when you visit the site. This information allows Copenhagen 2009 World Outgames to evaluate the number of people visiting our site for statistics purposes only and does not allow us to identify you.

Why do we collect Personal Information?

  • To understand your needs and provide the services offered to you on our site;
  • To design, maintain, manage, improve, market, and provide products and services on our site;
  • To organize contests or other promotional activities;
  • To register participants to the Copenhagen 2009 World Outgames;
  • To register volunteers, local hosts, media, officials;
  • To provide you with information about Copenhagen 2009 World Outgames, its products, programs and promotions.

How we collect Personal Information that identifies you

To register for the Copenhagen 2009 World Outgames, you must provide your name, e-mail address, postal code, password, and other information that we may request. This information remains with Copenhagen 2009 World Outgames; it is not given to any third parties, unless as otherwise provided for in the present Confidentiality Policy.

In this way, you personally identify yourself when you visit the registration, by becoming a registered participant or by using some of its services, and when you participate in promotions and contests of Copenhagen 2009 World Outgames, YOU AGREE TO PROVIDE US WITH THIS INFORMATION VOLUNTARILY.

Cookies, or How we collect electronic Personal Information

When you visit certain pages of our site, our servers send you cookies. Our servers also record your IP address (IP stands for Internet Protocol, a number that locates you in cyberspace) and the web pages you have visited. This electronic Personal Information is transmitted to us automatically.

What is a cookie? A cookie is a small file transmitted by the site's server to your browser. This file is saved, for a limited period of time, on your computer's hard drive. To learn more about cookies, check the frequently asked questions (FAQ) section of the Cookie Central site in English.

Cookies allow us to retain important information: the date of your last visit to the site, the pages you visualize, the files you download, the type of browser you use (Microsoft Explorer, Mozilla, Safari...). Basically, cookies help us determine the number of people who visit our site their origin and the frequency of these visits. They also allow us to personalize advertising content, respond to your requests regarding products and services, and keep you informed about new products. This way, we can improve our site and its services.

You don't want to receive cookies?
Important: if you refuse cookies, you will not be able to use the services that require registration or register for the Copenhagen 2009 World Outgames using the site. Also, refusing cookies means that your visits to the site may be less interesting, since certain functionalities will not be accessible.

You can configure your browser in three ways:

  • so that it accepts all cookies without alerting you;
  • so that it asks you to accept each cookie, one by one;
  • or so, that it systematically refuses all cookies.

Generally speaking, this function appears in the Internet options menu of the browser program, but this varies depending on the type and version of the program. To learn more about managing cookies based on different versions of the most popular browsers, use your program's help menu.

Web bugs

Currently, Copenhagen 2009 World Outgames does not collect personal information using web bugs or codes that are part of some Internet pages that allow surfers' "tracks" to be followed. Copenhagen 2009 World Outgames may use this technology in the future, in which case, you will be duly informed by an amendment to the Confidentiality Policy.

How we use, communicate and save your Personal Information

Copenhagen 2009 World Outgames uses personal information collected through its site to respond to your requests for certain services (for example registration) and to send you specific information about Copenhagen 2009 World Outgames.

Your IP address and your e-mail address can be used for various purposes, including:

  • to estimate the number of web surfers in certain countries or regions of the world that visit;
  • to fix Internet service problems pointed out by our users or by our information technologies supervisors;
  • to send you information and updates about activities, privileges, promotional offers, products and services offered by Copenhagen 2009 World Outgames, its partners or its sponsors.

Personal information collected by organizations other than Copenhagen 2009 World Outgames

The site contains content provided by companies and organizations that are unrelated and independent from Copenhagen 2009 World Outgames. These companies and organizations have personal information protection policies that may differ from those of Copenhagen 2009 World Outgames.

If you use or purchase products or services from these companies and organizations, Copenhagen 2009 World Outgames is NOT responsible for the protection of your personal information.

The management of your Personal Information

Copenhagen 2009 World Outgames saves Personal Information only during the period when it is necessary or useful, or as per the requirements of AN ACT RESPECTING THE PROTECTION OF PERSONAL INFORMATION IN THE PRIVATE SECTOR. Copenhagen 2009 World Outgames has established conservation and destruction measures for Personal Information that is no longer necessary or required by law.

Your Personal Information will not be shared with anyone without your consent, save the following exceptions:

  • All organizations or entities controlled by Copenhagen 2009 World Outgames, or that control Copenhagen 2009 World Outgames;
  • To satisfy regulatory or legal requirements;
  • Our affiliated organizations and entities, if the personal information could serve to improve the quality of the services they offer;
  • The EGLSF European Gay and Lesbian Sports Federation; in the promotion of it's activities;
  • If your behaviour on our site violates our User Conditions.

Who controls your Personal Information?

Your information is managed by Copenhagen 2009 World Outgames. You may contact us at any time, by mail, by telephone, or by using the Contact Us section of the site. A representative may contact you to verify and correct, if necessary, the personal information you have provided.

Our personal information protection policy is subject to the site's User Conditions.

Sites Hosted by Third Parties

The site's Confidentiality Policy applies only to information collected or submitted on this site. The site contains links to certain external sites which are hosted by third party providers or other third parties and which are not subject to this Confidentiality Policy.

Some of those external sites may have an interface that may appear similar to that used by Copenhagen 2009 World Outgames. Those external sites may send cookies to you and solicit or collect information from you. When you submit information to those external sites, you are subject to the policies of the external sites and their hosts. We encourage you to read the policies of each external sites that collects personal information.


We take measures to protect your information. All of your information is restricted in our offices. Only Copenhagen 2009 World Outgames staff who need the information to perform a specific task are granted access to your Personal Information. Furthermore, the servers on which we store Personal Information are kept in a secure facility. This site has security measures in place to protect the loss, misuse and alteration of the information under Copenhagen 2009 World Outgames control. The secure server software (SSL) is considered by Copenhagen 2009 World Outgames as the industry standard and among the best software available today for secure commerce transactions.

Subject to Access Providers Policy

We remind you that you are subject to our providers' policies when you are on our providers' websites. Copenhagen 2009 World Outgames will not provide notice of changes of any of our providers' policies; we encourage you to review those policies regularly.

When we may disclose your Personal Information

We may disclose your personal information when we believe in good faith, that such disclosure is necessary to identify, contact in view of a legal action or bring such legal action against someone who may be causing prejudice to or interference with (either intentionally or unintentionally) our rights or property, or the rights or property of our users. We may also disclose your information when we believe in good faith that the law requires such disclosure, including exchanging information with other companies, authorities and organisations, for fraud protection purposes.

Contact information

If you have any questions regarding this policy, please contact:

World Outgames 2009 ApS
Farvergade 10
1463 Copenhagen K
Telephone: +45 70 2009 37
Fax: +45 70 2009 57

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